Procurement Information

Learn how to do business with us.
Contact Us

(800) 348-7298

The Purchasing Unit of NYSTRS' Finance Department awards competitively bid contracts to acquire commodities, services and technology in the best interest of NYSTRS for official business use by NYSTRS staff with the exception of those contracts specifically authorized and approved by the Retirement Board, including, but not limited to, investment management contracts. Purchasing's primary function is to ensure that NYSTRS receives the best possible products and services at the lowest possible cost or best value.

NYSTRS encourages all segments of the business community to participate in its purchasing program.

Rules governing purchasing and contract procedures were established under the concept of open competitive bidding in accordance with applicable laws, rules and regulations. Under this system, purchase awards are made to the responsive and responsible vendor with the lowest price or offering best value who meets  NYSTRS' specifications and conditions, and also has the capacity to deliver the service or product. These specifications and conditions are outlined in bid packages that are available to all interested vendors.

The Purchasing Unit coordinates vendor contracts and supervises the procurement process to ensure compliance with purchasing policies and procedures.

NYSTRS will not be responsible for purchases made without prior authorization from the Purchasing Unit. Goods should not be shipped or services should not be performed without obtaining a duly issued and valid form of purchase authorization from an authorized representative of NYSTRS, including a purchase order, statement of work, professional services agreement, engagement letter, or authorized use of a procurement or travel card.

Policies of Note to Vendors

Vendors are encouraged to read the following important policies:

RFQ 18-07: ACAB Assessment for NTIS' LADMF

NYSTRS is seeking the services of an Accredited Conformity Assessment Body (ACAB) to conduct an assessment of NYSTRS' safeguards and controls to determine if NYSTRS is compliant with the National Technical Information Service (NTIS) rule for access to the Limited Access Death Master File (LADMF). The NTIS rule requires organizations to submit a third-party attestation at least every three years stating that they have information security systems, facilities, and procedures in place to protect the security of the LADMF. Interested parties should download the RFQ for more information.

8/15/2017: Amendment 1 (Q&A)

RFP 18-11: Insurance Consulting Services

NYSTRS is seeking proposals from licensed, experienced, qualified insurance consulting firms to provide expert real estate risk management consulting services. These services will be provided to the System’s Real Estate Department to assist with the ongoing real estate risk management program. Interested parties should download the RFP for more information.

11/1/2017: Amendment 1 (Q&A)

RFP 18-23: ServiceNow Hourly Consultants

NYSTRS is seeking proposals for consultant services, specifically a business analyst and a developer, to assist NYSTRS with expanding its ServiceNow environment. NYSTRS intends to make an award for one (1) Business Analyst and one (1) Developer; however, NYSTRS reserves the right to make a single award if a candidate meets the qualifications for both positions.

The initial contract term will be for one (1) year, with options to renew for up to four (4) successive one-year terms, upon mutual consent of the parties. The awarded bidder(s) will be required to enter into a contract with NYSTRS. The consultant(s) may be required to execute a confidentiality/non-disclosure agreement.

Interested parties should download the RFP for more information.

12/6/2017: Amendment 1 (Q&A)

Have questions? We're here to help.

Purchasing General Mailbox:
Michelle Gilchrist: | (518) 447-2818
Nate Kaminski: | (518) 447-2810
Mary Ellen Riley: | (518) 447-2628
Joe Romand: | (518) 447-2629

ACH Vendor Authorization Instructions and Policy
Form W-9: Request for Taxpayer Identification Number and Certification

Information about New York State subcontractors and suppliers is available from:

              NYS Department of Economic Development
              Division for Small Business
              633 Third Avenue, 33rd Floor
              New York, NY 10017

              (518) 292-5100

A directory of certified minority and women-owned business enterprises is available from:

              NYS Department of Economic Development
              Division of Minority and Women's Business Development
              633 Third Avenue, 33rd Floor
              New York, NY 10017

              (212) 803-2414

A list of certified NYS Service Disabled Veteran-Owned Businesses is available from:

              NYS Office of General Services
              Division of Service-Disabled Veterans’ Business Development
              41st Floor, Corning Tower
              Empire State Plaza
              Albany, NY 12242

              (844) 579-7570

Back to top